Living a SharePoint life

Tuesday, May 24, 2022

Refreshing the OneNote app on Windows

In August, we previewed what's coming to OneNote on Windows. Today, we're excited to announce an upcoming refresh to OneNote that will help the app feel both familiar and modern. Now we've made it easier to insert from camera, which launches the Windows camera app and inserts pictures you capture directly into OneNote. On Windows, there are currently two versions: the OneNote app that's installed with Office and the OneNote for Windows 10 app. We are unifying the two apps so you'll have the simplicity of a single OneNote app on Windows. The OneNote app on Windows continues to get new features while absorbing key unique features of OneNote for Windows 10. The focus of this post is on updates to the OneNote app on Windows. Read more at https://bit.ly/3z3G1Zg Source: Microsoft Tech Community Microsoft 365 Blog

Thursday, May 19, 2022

New accessibility features in Play My Emails

Once you've set up a Siri Shortcut for Play My Emails, go to Back Tap in the Accessibility Touch Settings, choose Double Tap or Triple Tap, and then select Play My Emails from the list of Shortcuts. To learn more about Play My Emails accessibility features for mobile devices see, Accessibility gestures in Play My Emails. Play My Emails is optimized for both Cortana and your screen reader to provide a seamless audible email experience. As Play My Emails continues to evolve, we're committed to creating new features and experiences that are accessible to all our customers. These swipe gestures map to custom action buttons that appear to the left and right of the Play button on the Play My Emails screen. These gestures can be customized to perform different actions, like flag, snooze, delete, and more, by going to Settings > Play My Emails > Swipe Options. You can change the readout speed by going to Settings > Play My Emails > Readout Speed. Read more at https://bit.ly/3MxSxo2 Source: Microsoft Tech Community Microsoft 365 Blog

Tuesday, May 17, 2022

Most used SharePoint Framework solutions from the Store

We are excited to see the continuous growth on the submissions of the SharePoint Framework solutions to the app source and on the usage of the SharePoint store. My Links is a SharePoint app where you can add and manage your web links through an intuitive interface. After installing My Links in a SharePoint page and adding your links, you can also install the My Links web part in another location and your original links will be available to you at the new location. Cerkl Broadcast for SharePoint provides unique notifications to employees through your existing SharePoint. SharePoint online has started moving to modern experience developed using HTML, CSS and JavaScript which reduces the page load time compared to post back model from classic SharePoint based on ASP.Net. The customizations in modern sites are supported using SharePoint Framework. Please see following resources around getting started on building extensibility for Microsoft Teams, Microsoft Viva and SharePoint using SharePoint Framework. Read more at https://bit.ly/3G0xg3W Source: Microsoft Tech Community SharePoint Blog

Monday, May 16, 2022

Submit your Microsoft Lists ideas to the Microsoft Feedback portal

Today, we're pleased to announce expansion of the Microsoft Feedback portal now ready for your Microsoft Lists feature ideas and feedback. Feedback gives power to your voice to shape the Microsoft Lists roadmap going forward. Submit your Microsoft Lists ideas and feedback to the Microsoft Feedback portal - easily search filter, upvote, comment, and add items and comments to support and shape the product direction. Microsoft Feedback portal has 49 forums and is growing. The Feedback portal is built on Dynamics 365 Customer Service and is a central location for numerous Microsoft products. The Feedback portal allows people to submit their own feedback, browse other ideas, track official Microsoft responses, view top voted customer ideas, upvote the feedback they agree with, and comment on ideas throughout. In Feedback, users will also be able to easily track their favorite ideas through the 'star' icon and receive notifications when those ideas are responded to by Microsoft. Read more at https://bit.ly/3yGLipz Source: Microsoft Tech Community Microsoft 365 Blog

Teams F SKUs with new default pre-pinned apps tailored to frontline experience

Today, we are excited to roll out a new default Microsoft Teams experience for frontline workers on F SKU licensing that tailors the Teams experience for frontline workflows with pre-pinned apps built with them in mind. Currently, frontline workers have the same default experience as the rest of Teams users with pre-pinned apps: Activity, Chat, Teams, Calendar, Calls. This tailored app experience is a tenant-level policy and is controlled by the Show tailored apps based on licenses organization-wide app setting on the Manage apps page of the Teams admin center. The tailored app experience feature is controlled by the Show tailored apps based on licenses org-wide app setting on the Manage apps page of the Teams admin center. This feature is on by default, so all users in your organization who have an F license will get the tailored app experience by default unless there are any custom app setup policies assigned to users, which would take precedence. In the left navigation of the Microsoft Teams admin center, go to Teams apps > Manage apps, and then select Org-wide app settings. Under Tailored apps, switch the Show tailored apps based on licenses toggle to Off or On. If the feature is enabled, all users with an F license and a global default app set-up policy will receive the tailored app experience. Read more at https://bit.ly/3LmqPJk Source: Microsoft Tech Community Microsoft 365 Blog

Tuesday, May 3, 2022

Seamlessly shift between work and personal files

Over the past couple years, many of our priorities have shifted, making the boundaries between our personal and work lives fuzzier. Time is still a priority, and when you need to switch from doing work tasks to personal tasks, you don't want to spend a lot of time closing and opening apps and hunting for what you need. That's why we've made it simpler for you to switch between your professional and personal OneDrive accounts, or even between separate professional accounts you might maintain for multiple clients if you're a consultant or freelancer. Maybe you're spending the morning working at your favorite coffee shop when you remember you needed to send some papers that are saved in your personal OneDrive account to your kids' school. You can select your personal account, select the file you need in OneDrive, and select Share on the toolbar to email the files to your kids' school. You can stay up-to-date on all things via the OneDrive Blog and the OneDrive release notes. Check out our episodes of Sync Up- a OneDrive podcast to learn more about OneDrive from the experts. Read more at https://bit.ly/3w3qHc2 Source: Microsoft Tech Community OneDrive Blog

Monday, May 2, 2022

New endpoint security for small and medium businesses now available with Defender for Business.

Microsoft 365 Business Premium includes the full endpoint security capabilities such as endpoint detection and response to help keep small businesses safe. For customers with Microsoft 365 Business Basic or Standard you can consider upgrading to Business Premium, or we're pleased to offer endpoint security standalone with Microsoft Defender for Business. Purchase endpoint security standalone with Defender for Business from our product page, via the Microsoft Admin Center or through your IT partner. Defender for Business offers enterprise-grade endpoint protection in an easy-to-use and cost-effective package for business with up to 300 employees. For the best onboarding and security management experience we recommend using Defender for Business with Microsoft Intune, both are included in Microsoft 365 Business Premium. Today, endpoint security for iOS and Android requires the use of Microsoft Intune to onboard devices to Defender for Business. The addition of Exchange Online Protection and Microsoft Defender for Office 365 deployment steps brings new security controls for email and collaboration to Lighthouse to help protect against zero-day malware, phish, and business email compromise. Read more at https://bit.ly/3y4X5hj Source: Microsoft Tech Community Microsoft 365 Business Blog

More efficient organization and better access to what you need in OneDrive

Recently, we've been working to provide more efficient ways for you to organize and access your files, no matter where you are working. Easier access across OneDrive, SharePoint, and Teams files for team collaboration. Lately we've been focusing on providing you with a more consistent experience when accessing your files across OneDrive, SharePoint, and Microsoft Teams. Now through OneDrive you can access the Teams you visit most frequently. We've added a dropdown to OneDrive and SharePoint that lets you easily switch between multiple document libraries associated with a Teams team or a SharePoint Site. To easily find and access the places where you regularly work, you can pin shared libraries to the Quick Access section in the left nav of OneDrive. You can stay up-to-date on all things via the OneDrive Blog and the OneDrive release notes. Read more at https://bit.ly/3y3UXX3 Source: Microsoft Tech Community OneDrive Blog

Deprecating VML Fallback Representation Write for OLE Shape Rendering in PowerPoint

The Vector Markup Language format is a legacy format for OLE shape rendering that is not included in the strict version of the ISO standard for Open Office XML formats but is in the transitional documents for backwards compatibility reasons. The DrawingML format is a newer and richer format meant to replace any uses of VML. PowerPoint has already stopped writing out VML fallback representation for cloud files and will stop writing it out for local files from Version 2205 onwards. As a result of this change, add-ins will no longer be able to write out VML and third-party applications only using the fallback VML representation will lose art if they are not updated to implement against DrawingML, which is more modern. Add-in providers and users who use VML should switch to using the DrawingML format. This change only affects the writing of VML fallback representation; PowerPoint will continue to read the VML format. A regkey, off by default, is available to allow tenants to reverse this change if needed. Read more at https://bit.ly/3kvzHkO Source: Microsoft Tech Community Microsoft 365 Blog

Thursday, April 28, 2022

Here's what's new and coming soon to Visio in Microsoft 365!

Our worldwide rollout blog has all the details about getting started with Visio in Microsoft 365, but we're excited to announce several recent updates-some available now, and some coming soon to all Visio for the web users. If you've been using Visio in Microsoft 365 since it was first introduced to your tenant, you'll notice a couple new diagram types available from the Visio home page on Office.com; the first of these being organization charts. We realize that users of Visio in Microsoft 365 have different use cases and needs compared to long-time Visio users, and we've been busy working on new diagram content that can be applicable to a variety of users and industries, including business executives, marketing teams, manufacturing, healthcare, and education. For questions about which diagram types are included in Visio in Microsoft 365 or which plans include the Visio web app, check out our Visio for the web FAQ. Q: We have a Microsoft 365 commercial plan, but our users still don't see the Visio app tile on Office.com. Q: The Visio tile is lit up for our users; however, Visio does not show up in the Microsoft 365 admin center on the Licenses page. A: Visio in Microsoft 365 is not considered a separate license, but rather a web app-like Word, Excel, and PowerPoint-that is available to users as part of their Microsoft 365 license or as part of Office for the web. A: Yes, you can use Visio in Microsoft 365 to view, create, and edit Visio files in the Safari or Chrome browsers on your Mac. Read more at https://bit.ly/3KoUHV5 Source: Microsoft Tech Community Microsoft 365 Blog

Tuesday, April 26, 2022

Announcing account switching for Microsoft 365 web apps

Today, web users can only work with a single account inside of a Microsoft 365 web app, and to use a different account, they must either sign out, use an InPrivate browser window, or a different browser or device altogether. Today, we have some exciting news to share! Soon, Microsoft 365 web users will no longer need workarounds to use multiple work and personal accounts while using any of the Microsoft 365 web apps. Account switching in Microsoft 365 web apps is helpful in many scenarios. To get started with account switching, access any of the Microsoft 365 web apps referenced above and click on the account manager located in the top right corner. While a user can add multiple accounts in a Microsoft 365 web app, only one account will be active per app at a time. Users will still have the ability to switch between their Edge profiles, but we are now bringing the highly requested account switching functionality to the Microsoft 365 web apps. A. The account switching functionality is not available for Microsoft 365 operated via 21Vianet, or Microsoft 365 Government and Germany cloud environments. Read more at https://bit.ly/3Myd1g4 Source: Microsoft Tech Community Microsoft 365 Blog

Wednesday, April 20, 2022

Optimizing Microsoft SharePoint performance" The Intrazone podcast

Hold on to your helmets - this episode is gonna pull some serious g-forces! On this episode, we break the sound barrier with Shyam Narayan. Be sure to visit our show page to hear all the episodes, access the show notes, and get bonus content. Stay connected to the SharePoint community blog where we'll share more information per episode, guest insights, and take any questions from our listeners and SharePoint users. We, too, welcome your ideas for future episodes topics and segments. The SharePoint teams want you to unleash your magic, creativity, and productivity - and visualize it all. The Intrazone, a show about the Microsoft 365 intelligent intranet. Read more at https://bit.ly/384fiR1 Source: Microsoft Tech Community SharePoint Blog

Tuesday, April 19, 2022

Upcoming April 2022 Microsoft 365 Champion Community Call

Join us for our monthly community call every 4th Tuesday of the month, at either 8:00 AM or 5:00 PM PT. Join us on April 26th as we cover topics around #SmartSharing and hear from Jonathan Kent and Yinka Awojobi from the UK Department for International Trade. They will be sharing how they have been leveraging Microsoft Teams through the pandemic to transform their daily operations and how it has impacted the department's work strategy. Read more at https://bit.ly/3ryVxrS Source: Microsoft Tech Community Driving Adoption Blog

Monday, April 18, 2022

Approvals in Teams now available in Microsoft 365 F1 SKU for Frontline Workers

Approvals in Microsoft Teams enables everyone, from frontline workers to corporate headquarters employees, to easily create, manage, and share approvals directly from your hub for teamwork. A screenshot showing the status of requests in Approvals in Microsoft Teams on desktop and mobile. Frontline managers and workers can see and manage all their approvals from one place. A screenshot showing how to track requests in Approvals in Microsoft teams on desktop and mobile. A screenshot showing how to capture electronic signatures in Approvals in Microsoft Teams on a tablet device. Approvals in Teams is built on top of Power Platform, so you can bring all your approval flows across the company together in one place using the simple workflow and extensibility capabilities of Power Automate. From the Power Automate design studio, you can create a new flow and select a trigger, such as a system-driven event from one of our 350+ connectors, including the Azure DevOps and ServiceNow connectors that were recently updated to easily be plugged into the Approvals App in Teams. Read more at https://bit.ly/3MeAFxK Source: Microsoft Tech Community Microsoft 365 Blog

Thursday, April 14, 2022

Two conferences in one! Seattle 365 EduCon and PWR EduCon

365 EduCon brings to you the world's leading experts in Microsoft 365, SharePoint, Office 365, Microsoft Teams, Power Platform and Azure. At 365 EduCon - Seattle, you get two conferences in one, collocated - each with a kickoff keynote and a plethora of breakout sessions, workshop, and fun - all delivered by the world's best independent Microsoft 365 and Power Platform MVP and community leads, plus numerous several Microsoft experts behind the products. Join Microsoft experts for an interactive Ask Microsoft Anything - a broad question and answer session about Microsoft 365, SharePoint, OneDrive, Viva, Teams and more. Join Microsoft Business Applications and Platform CVP Charles Lamanna as he shares the vision for Power Platform and Dynamics 365 and the product roadmap. Take a deep dive into technology to help refine your practices and bring learning back to your team and organization to extend the application and use of your Microsoft 365 investment. Join and learn from 150 365 EduCon speakers from Microsoft, MVPs, and community leads. Shout out to community members David Wilhelm, Jamie Bertha, Sharon Toler, and the 365 EduCon crew who are working hard to make this event great - supporting and promoting the knowledge and expertise that reaffirms this: Microsoft 365 has the best tech community in the world - especially when it goes local! Read more at https://bit.ly/3KIgvfq Source: Microsoft Tech Community SharePoint Blog

Wednesday, April 13, 2022

Most used SharePoint Framework solutions from the Store

We are excited to see the continuous growth on the submissions of the SharePoint Framework solutions to the app source and on the usage of the SharePoint store. My Links is a SharePoint app where you can add and manage your web links through an intuitive interface. After installing My Links in a SharePoint page and adding your links, you can also install the My Links web part in another location and your original links will be available to you at the new location. My Links can be installed in multiple SharePoint locations, always providing you quick access to your original links list. Cerkl Broadcast for SharePoint provides unique notifications to employees through your existing SharePoint. With Vitextra Employee Directory you can use SharePoint Search service as well as Azure AD as a data source for the app. Please see following resources around getting started on building extensibility for Microsoft Teams, Microsoft Viva and SharePoint using SharePoint Framework. Read more at https://bit.ly/38QuXUz Source: Microsoft Tech Community SharePoint Blog

Microsoft Loop, there it is The Intrazone podcast

On this episode, we get loop'y with Microsoft Loop. Chris and I chat with Greg Howard - Principal product manager for Microsoft Loop and Fluid Framework. Greg takes us through what Loop is - including common use scenarios, how it adds value throughout Microsoft 365, what's out now, behind-the-scenes integration work, and insights into what comes next. Intrazone guest: Greg Howard - Principal product manager at Microsoft. Be sure to visit our show page to hear all the episodes, access the show notes, and get bonus content. Stay connected to the SharePoint community blog where we'll share more information per episode, guest insights, and take any questions from our listeners and SharePoint users. The Intrazone, a show about the Microsoft 365 intelligent intranet. Read more at https://bit.ly/3veJLDY Source: Microsoft Tech Community SharePoint Blog

Tuesday, February 15, 2022

How are Microsoft Search quota consumed?

With Office 365 Search, Microsoft has created a central entry point for the modern workplace. In one convenient spot, users can access all information from their personal environment and organization fast and simple. Data for example from SQL databases and existing third-party systems such as ServiceNow can also be connected.

In order to integrate these third-party systems into Office 365, you need what are known as search quotas in your tenant. These are obtained either through the licenses that are assigned to the tenant, or you can buy quota as needed. Currently you receive 250 quota points for each E5 license. Quota points can also be purchased in blocks of 1 million points each.

But how are the quota points consumed or calculated? Let's look at the documentation of the Office Graph (Microsoft Docs - Use the Microsoft Search API to index data). Here you can configure the search index and create your own connector. To do this, an externalItem resource type must be created in the Office Graph for each index entry that is to be found later in the search. Each of these externalItems in the graph consumes one quota point. If the externalItem is removed from the graph, the quota point is returned to the Tenant, and it can be used again.

Thus, the connector in Microsoft Search is responsible for creating a matching externalItem entry in the graph from the connected source, such as web pages or files on the FileServer.

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